Purpose and Vision
We have a defined purpose and vision for the P20W+ that describe how it contributes to the long-term policy and program goals in the state
Tip: Use vision and mission statemenets to codify data system audiences, scope, and tools
We have strong communications in place regarding the purpose and vision for the P20W+
Our decisions are guided by the purpose and vision of the P20W+
Tip: Use vision and mission statemenets to codify data system audiences, scope, and tools
Planning and Management
We have resources in place to develop and implement the P20W+
We have a P20W+ project management plan that clearly articulates the scope of work, outcomes, timeline, and responsibilities
Resource: Planning tools for modernizing an existing data infrastructure
Stakeholder Engagement
We have used the purpose and vision for the P20W+ to identify key stakeholders
We have clearly articulated roles and responsibilities of stakeholders that are aligned with the purpose and vision for the P20W+
We ensure that stakeholders are informing the development, implementation, and use of the P20W+
Tip: Give stakeholders structured opportunities to craft core documents
Data Governance
We have a formal, documented data governance structure to support work across partners
We ensure coordination across various aspects of data governance
Resource: Description of the California Cradle-to-Career governing board structure
System Design
We have ensured that the P20W+ design is aligned with the state’s purpose and vision
Tip: Identify data structures that are more useful to students and educators
We have ensured the P20W+ design is articulated in a way that nontechnical stakeholders can understand
We have established a matching process that ensures an accurate, unduplicated count of people and programs
Resource: Explanation of the essential features of modern technical infrastructure
We have created access and privacy business rules that ensure all federal and state laws are followed
Tip: Align the data structure and access with legal requirements
We have established a procurement process for developing the system
Resource: Explanation of the essential features of modern technical infrastructure
Data Use
We used the purpose and vision to identify the users and uses of the P20W+
Tip: Create user personas to identify data system audiences and tools
We work with stakeholders to inform the development of data products like reports and dashboards
We provide supports that help stakeholders use the P20W+ information that are tailored to different needs and skill levels
Resource: Recommendations for community engagement strategies in the context of state data systems
We have processes in place to ensure that the P20W+ will continue to meet users’ needs over time
